Outsourcing Benefits

• Real Time Management - Reports can be made available to companies so that they can react to and control excessive overtime and claims. Important decisions can be made and executed in a timely fashion and this reduces turnover, rehiring or retraining.
• Minimise External Costs - No additional costs required for software licensing, upgrade or maintenance and companies save on licence charges that is applicable for end users.
• Relive Laborious HR Tasks - Free your HR department of tedious and time-consuming administrative work such as data entry, info digging, matching and updating. Outsourcing reduces companies' burden of tight payroll deadline and takes away operating headaches of data polling, updating, checking and backup. This in turn allows the internal HR department to focus on productive HR activities such as manpower, compensation planning and settle union grievances.


Implementation Process


Phase I		Phase II
Study Process		System configuration
Documentation		Data conversion
Recommended best practices		Parallel run
Design input forms		Training
Prepare schedules		Live implementation





Phase I

Study Process - This process allows Computer Home to understand companies' payroll policies in order to implement the project successfully. It consists of interviews conducted with key personnel in the HR and Finance Department to understand more about the following:
• Payroll policies
• Processes workflow
• Data preparation for payroll processing
• Reports generated for distribution and filing
• Time and processing cycle requirements
Documentation - Documenting companies' monthly payroll process procedures. This process documents the procedures for your monthly payroll processes after Computer Home completes the first stage. The document will round up the following procedures responsibilities:
• Manage payroll policies
• Stipulated monthly cut-off date
• Define how transactions will be forwarded to Computer Home for payroll processing
• Generation of reports for distribution and filing
• When are the payslips updated/li>
• Allocation of bank to be used for crediting employees' salaries
• Delegated person responsible for sending the bank diskette to the bank, Statutory submissions and answer employees' queries.
• Designate formal communication channel between the company and Computer Home
• Measures to safeguard the payroll date
Recommend Best Practices: Upon understanding and documenting the companies' payroll processes, Computer Home recommends industry best practices to streamline your processes to increase productivity and efficiency. Our recommendations include:
• System customizations
• Re-engineering processes
• Introducing automation
Design Input Forms - In this process, both parties design input forms, which will be forwarded to Computer Home for payroll processing. The input form may take on many variations to accommodate different situations, for example:
• New Employees
• Resignations, including date resigned and any allowances or deductions to be processed
• Promotions, including date promoted, new salary & effective date and any new allowances to be paid
• Transfer, including new department & effective date and any new allowances to be paid
• Allowances / Deductions to be processed
Prepare Schedules - Preparing annual payroll schedule – Computer Home will prepare a schedule for the year, ending 31 March, with exact dates for the submission and/or approval of:
• Payroll transactions to Computer Home
• Payroll reports to the company
• Payroll reports and payment for outsourcing services and salaries
• Salary crediting to bank
• Statutory submission to the concern authorities

Phase II

System Configuration - The objective of the system configuration process is to do a proper set up for the system with default settings compliant with the company's requirement. This process delivers transition to production readiness and production cutover. Once that is done, the company's project team will take over the production support.

Data Conversion - The data conversion process defines the tasks and deliverables required to convert your employees' database. The objective of the data conversion process is to convert and test all data that is available and feasible then obtain the necessary operation of new applications. The first step of this process is to explicitly define what data is required for conversion.

Parallel Run –Computer Home will perform parallel runs to ascertain that the payroll computation is consistent with the companies' existing payroll computation. By comparing payroll reports generated from Catalyst HRMS and your existing payroll application, we will be able to fine-tune all inaccurate and incorrect settings on the payroll application.

Training – Computer Home will provide user training to key personnel involved in the outsourcing project. The user training will focus on online approval of time sheets and claim forms, submission of payroll transactions to Computer Home and downloading and viewing payroll reports.

Live Implementation - Live run will commence upon the completion of the implementation processes